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HR Generalist

Location: Luanda - Angola · Closing Date: 30-11-2018

Job Summary: The Human Resources Generalist is responsible for managing all the HR operations activities and assist with the administration of all employees related matters to ensure a well-aligned and engaged workforce.

Principal Accountabilites:

1. Manage employees’ absence rate to minimise undue loss of Man hours;

  • Compile the consolidated absence report from the clocking device report and attendance log sheets for Prime Power Angola,
  • Monitor to ensure that unauthorized absences are reported and addressed promptly,
  • Monitor the leave plan to ensure that employees are within their leave limit, and inform line Manager on the status of each department leaves.

2. Provide employee relations support to ensure harmonious employer-employee relationship;

  • Advice all employees on company policies and employment laws,
  • Recommend policy changes/reviews to the General Manager according to new legislation,
  • Ensures compliance with all Angolan Labour Legislation and regulations,
  • Ensure that company are complaint with emigration regulation regarding work visa for Expat employees.

3. Administer the performance management cycle in line with set timelines to drive high performance levels among employees;

  • Drive, educate and monitor the implementation of Swire Oilfield Services’ Performance Management process
  • Monitor the performance management cycle
  • Provide routine reports and analysis on Performance Management Compliance for Angola.

4. Assist with timely recruitment of new employees for approved roles in the organisation to minimise disruption to business operations;

  • Work with hiring managers to develop job descriptions and prepare the Authority to Recruit (ATR) for open positions,
  • Efficiently and effectively assist in filling open positions,
  • Provide advice on staffing strategies.

5. Assist with Training and Development of staff within approved training budget to drive employees’ development;

  • Assist in coordinating all training programs and ensure seamless delivery of all programs
  • Work with managers in maintaining training records of employees and assist in determining employees’ training needs & designing training programme.
  • Secure and arrange training venues, instructors, materials and equipment
  • Maintain schedule of all courses available,
  • Develop training checklist for each employee according their specific roles and follow-up with managers as needed,
  • Work with HSEQ department to ensure compliance of HSE training requirement

6. Support payroll administration to ensure that statutory allowances and deductions are made and employees’ salaries are paid on set pay dates;

  • Ensure that local payroll entries are completed and updated at all times,
  • Maintain records of time-sheets and overtime worked,
  • Monitor to ensure that all local staff receive their pay-slips monthly,
  • Make sure that employees tax are paid according to local legislation.
  • Liaise with statutory bodies such as Labour Ministery (MAPTESS) Social Security (INSS) etc. to ensure compliance with local legislation.
  • Maintain employees file updated physically and electronically.

Qualifications and Experience:

  • Minimum of Bachelor’s degree/Higher national Diploma in Business Management
  • Minimum of 5 years previous experience in similar role in a multi-national company.
  • Membership of relevant professional bodies is an added advantage.
  • Stop work by challenging and stopping unsafe acts and behaviours or unsafe conditions.
  • Comply with Standard Operating Procedures defined in Responsibilities above, and company STOP WORK system.

HSE Responsibilities

  • Stop work by challenging and stopping unsafe acts and behaviours or unsafe conditions.
  • Comply with Standard Operating Procedures defined in Responsibilities above, and company STOP WORK system.

Lominger Competencies

  • (12) Conflict Management
  • (25) Hiring & Staffing
  • (33) Listening
  • (50) Priority Setting

Any Other Information

The above responsibilities are neither exclusive nor exhaustive and the incumbent may be called upon to carry out such other appropriate alternative or additional duties as may be required which are within their capability and competence.

The job holder may also be required to work at other locations operated by the Company as well as carrying out customer and supplier site visits

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